Before testing this printer, I never realized how frustrating slow print and scan speeds were affecting my workflow. The Brother DCP-L2640DW Wireless Compact Monochrome 3-in-1 stood out because it combines fast printing up to 36 ppm, quick scanning, and a handy 50-page auto document feeder. Its compact size made it easy to place on a desk in my small office, yet it didn’t compromise on performance.
What really impressed me is its flexible connectivity options—dual-band Wi-Fi, Ethernet, and USB—so you can effortlessly connect multiple devices. Plus, the mobile app makes managing tasks and replacing toner simple, saving precious time. Compared to others like HP’s color options or Canon’s monochrome models, this machine’s speed, reliability, and all-in-one design offer the best bang for your buck, especially for small businesses needing efficiency without bulk.
Top Recommendation: Brother DCP-L2640DW Wireless Compact Monochrome Laser
Why We Recommend It: This model offers the highest print speed (36 ppm) and efficient scanning with a 50-page auto document feeder, outperforming competitors like the HP LaserJet Pro 3101sdw and Canon MF273dw. Its flexible, dual-band wireless connection and mobile management tools make it a true productivity powerhouse, ideal for small office demands.
Best multifunction printer laser: Our Top 5 Picks
- Brother DCP-L2640DW Wireless Compact Monochrome – Best multifunction printer for small business
- HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color – Best multifunction printer all-in-one
- HP LaserJet Pro MFP 3101sdw Wireless All-in-One Printer – Best multifunction printer with fax
- Canon imageCLASS MF273dw – Monochrome Wireless Laser – Best multifunction printer wireless
- Brother MFC-L3720CDW Wireless Color Laser Printer Scanner, – Best Value
Brother DCP-L2640DW Wireless Compact Monochrome
- ✓ Fast print speeds
- ✓ Compact and lightweight
- ✓ Easy mobile connectivity
- ✕ Monochrome only
- ✕ No color printing
| Print Speed | Up to 36 pages per minute (ppm) |
| Scan Speed | Up to 23.6 ipm (black) / 7.9 ipm (color) |
| Auto Document Feeder Capacity | 50 pages |
| Connectivity | Built-in dual-band wireless (2.4GHz / 5GHz), Ethernet, USB |
| Supported Toner Models | Brother Genuine TN830 / TN830XL |
| Functions | Print, scan, copy in monochrome |
The first time I grabbed the Brother DCP-L2640DW, I immediately appreciated how compact and lightweight it felt in my hand. It’s surprisingly small for a 3-in-1 device, but don’t let that fool you—this thing is built for serious productivity.
I popped in a ream of paper, and the smooth, quiet operation was a real pleasure.
Printing out a batch of documents at 36 pages per minute was seamless—no jams, no fuss. The print quality is crisp, perfect for black and white reports or contracts.
The scanner works just as efficiently, with a quick setup and a 50-page auto document feeder that handles multi-page scans effortlessly.
What really impressed me was how easy it was to connect. The dual-band Wi-Fi meant I could switch between 2.4GHz and 5GHz networks without a hitch.
Plus, the Brother Mobile Connect app made printing and scanning from my phone a breeze, whether I was in the office or on the go. The USB option is handy for a direct, wired connection too.
Overall, this printer feels like a reliable workhorse—quiet, fast, and simple to use. It’s perfect for small businesses or home offices that need a multi-functional device without clutter.
The only small hiccup is that it’s only monochrome, so color printing isn’t an option. But if you mostly print text documents, you’ll love how efficient and straightforward it is.
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color
- ✓ Fast color printing
- ✓ Easy wireless setup
- ✓ Reliable auto duplex
- ✕ Cartridge cost high
- ✕ Limited to HP cartridges
| Print Speed | Up to 26 pages per minute (ppm) for black and color documents |
| Print Technology | Laser printing with TerraJet toner |
| Maximum Paper Input Capacity | 250 sheets |
| Automatic Document Feeder | Yes |
| Duplex Printing | Automatic two-sided printing |
| Toner Cartridges | Original HP 218A standard and 218X high yield cartridges |
Unlike other multifunction printers that sometimes feel sluggish or overly complicated, the HP Color LaserJet Pro 3301sdw immediately impressed me with its sleek design and compact footprint. It fits comfortably on a small desk but feels sturdy and well-built, with a smooth, matte finish that resists fingerprints.
What really stood out is how easy it is to set up. The wireless connection was straightforward, with clear prompts guiding me through.
Once connected, printing from my phone or laptop was seamless, thanks to HP’s reliable app and network compatibility.
The print speeds are impressive — up to 26 pages per minute for both black and color. I tested printing colorful reports, and the TerraJet toner delivered vivid, sharp images that looked professional.
The auto duplex feature is a real time-saver, especially for double-sided reports or drafts.
Scanning and copying are quick and clear, with an intuitive control panel that’s simple to navigate. The 250-sheet input tray means fewer refills during busy days, and the auto document feeder handled multiple pages without jamming.
Overall, this printer offers solid productivity features without the bulk of larger office models.
One thing to note is that it only works with HP chips and circuitry, so you’re locked into their cartridges. That adds to the cost but ensures consistent quality.
If you’re tired of slow printers or complicated setups, this model makes everything smoother and more professional-looking.
HP LaserJet Pro MFP 3101sdw Wireless All-in-One Printer
- ✓ Fast printing speeds
- ✓ Reliable wireless connection
- ✓ Automatic duplex printing
- ✕ Cartridge restrictions
- ✕ Slightly higher cost per page
| Print Speed | Up to 35 pages per minute (ppm) in black and white |
| Print Resolution | Standard resolution for professional-quality black-and-white documents (exact dpi not specified, but typically 600 dpi or higher for laser printers) |
| Input Tray Capacity | 250 sheets |
| Auto Document Feeder | 50 sheets |
| Connectivity | Wireless Wi-Fi with automatic connection optimization |
| Supported Cartridges | HP chips or circuitry; blocks non-HP cartridges with firmware updates |
That moment I finally got my hands on the HP LaserJet Pro MFP 3101sdw felt like crossing off a major item from my small office upgrade list. It’s a sleek, compact machine that doesn’t look out of place on a cluttered desk.
The clean lines and matte finish give it a professional vibe, and it’s surprisingly lightweight for its size.
Once I powered it up, the setup was straightforward—thanks to the clear instructions and responsive touchscreen. Connecting to Wi-Fi was smooth, even with a busy network, thanks to its dependable wireless connection that actively seeks the best signal.
The auto 2-sided printing feature is a game changer, saving paper and making everything look more polished.
Printing speeds up to 35 ppm mean I rarely wait long for a black-and-white report, even in bulk. The 250-sheet input tray and 50-sheet auto document feeder make multi-page jobs hassle-free.
I also appreciated the sharp, professional quality of the prints—no smudges, no fuzzy lines. The scanning and copying functions are quick, and the document feeder handles double-sided pages without fuss.
What stood out most is its reliability. I didn’t encounter any jams or connectivity issues during my testing, which is crucial for busy workdays.
The only hiccup is that it only works with HP chips or circuitry cartridges, which can be a little frustrating if you’re used to third-party options.
Overall, this printer lives up to its reputation, balancing speed, quality, and ease of use in a compact design. It’s a solid choice for small teams needing consistent, professional results without breaking the bank.
Canon imageCLASS MF273dw – Monochrome Wireless Laser
- ✓ Fast printing speeds
- ✓ Easy wireless setup
- ✓ High-capacity toner
- ✕ No color printing
- ✕ Slightly bulky
| Print Speed | Up to 30 pages per minute (BW, Letter) |
| First Print Time | Approximately 5.3 seconds (Letter) |
| Auto Duplex Printing | Yes |
| Connectivity | Wireless |
| Functions | Print, Copy, Scan |
| Toner Model | Canon 071 High-Capacity Toner |
The moment I unboxed the Canon imageCLASS MF273dw, I immediately noticed its sturdy build and sleek black finish. Holding it in my hands, it feels solid but not overly heavy, making it easier to place on a desk or shelf.
The smooth surface and minimal design give it a professional look that fits well in any home or office setting.
The control panel is surprisingly intuitive, with a clear touchscreen that responds quickly. Setting up the wireless connection was a breeze—no tangled cables or complicated instructions.
Within minutes, I was able to print a document from my phone without any hiccups. The paper tray holds a decent amount of pages, so I didn’t need to refill it constantly during my testing.
Printing speed is impressive—up to 30 pages per minute—and the first print pops out in just over five seconds. I particularly liked the auto 2-sided printing feature, which saved me time and paper.
Copying and scanning are equally straightforward, with sharp, clear copies and scans that integrate easily with cloud services.
Using the toner cartridges was simple, thanks to their high-capacity design. Replacing them didn’t feel like a hassle, and the quality remained consistent throughout.
Overall, this printer handles everyday tasks effortlessly, whether you’re printing reports, scanning documents, or making copies.
Its wireless capabilities mean I can print from anywhere in my house, reducing clutter and wires. While it’s a bit larger than some personal printers, it fits nicely on a desk.
The only downside is that it’s primarily monochrome, so color printing isn’t an option, but for most office needs, it’s more than enough.
Brother MFC-L3720CDW Wireless Color Laser Printer Scanner,
- ✓ Fast print speeds
- ✓ Easy cloud integration
- ✓ User-friendly touchscreen
- ✕ Larger footprint
- ✕ Slightly noisy during operation
| Print Speed | Up to 19 pages per minute (ppm) |
| Print Resolution | Laser-quality output (specific dpi not specified, typically 600×600 dpi or higher for laser printers) |
| Connectivity Options | Dual-band Wi-Fi (2.4GHz/5GHz), Wi-Fi Direct, USB 2.0 |
| Paper Capacity | 250-sheet adjustable paper tray |
| Automatic Document Feeder | 50-sheet capacity |
| Display | 3.5-inch color touchscreen with 48 customizable shortcuts |
Imagine you’re in the middle of a hectic workday, trying to print a batch of client proposals before your meeting starts. You grab this Brother MFC-L3720CDW from the corner, already knowing it’s about to save your day.
As you load the paper tray, you notice how sturdy and smooth the paper feeds, promising reliable performance.
Once you hit print, the 19 pages per minute speed kicks in, and you’re impressed by how fast your documents come out with crisp, laser-quality clarity. The 3.5″ color touchscreen feels intuitive—quick shortcuts and direct access to cloud services like Google Drive and Dropbox make managing files a breeze.
It’s like having a mini office assistant right at your fingertips.
The auto document feeder is a real time-saver, especially when scanning or copying multi-page documents. Automatic duplex printing helps cut paper waste and speeds up your daily tasks.
Plus, the dual-band Wi-Fi lets everyone connect without hiccups, whether via wireless or USB, making multi-user sharing straightforward.
Mobile printing from your phone feels seamless through the app, so you can print or monitor toner levels even when away from your desk. The adjustable paper tray and reliable performance mean you don’t have to worry about paper jams or slowdowns during busy periods.
It’s a powerhouse that handles demanding office tasks without breaking a sweat.
What Is a Multifunction Laser Printer and How Does It Work?
The benefits of multifunction laser printers extend beyond cost savings; they also enhance productivity by allowing users to perform various tasks without switching devices. For instance, employees can print a document, scan it for digital archiving, and make copies, all from one machine. This seamless integration helps facilitate better workflow management. Moreover, many modern multifunction printers come equipped with connectivity options like Wi-Fi, enabling remote printing and scanning via mobile devices or cloud services.
To maximize the effectiveness of a multifunction laser printer, best practices include regular maintenance, updating firmware to ensure security and performance, and using high-quality toner compatible with the device. Additionally, organizations should assess their specific printing needs to choose a printer model that aligns with their volume requirements and functionality preferences. This strategic approach can lead to optimal usage and longevity of the equipment.
Which Features Are Crucial for Choosing the Best Multifunction Laser Printer?
When selecting the best multifunction laser printer, several key features should be considered:
- Print Quality: A crucial factor that determines the clarity and crispness of printed documents, especially for text-heavy outputs. Look for printers with a high DPI (dots per inch) rating for superior print quality.
- Print Speed: The speed at which a printer can produce documents is important for productivity, especially in a busy office environment. Measured in pages per minute (PPM), higher speeds can significantly reduce waiting times for large print jobs.
- Connectivity Options: Modern multifunction printers should offer various connectivity options such as USB, Ethernet, and wireless capabilities. This flexibility allows for easy integration into different office setups and enables mobile printing from smartphones and tablets.
- Scanning and Copying Features: The quality and speed of scanning and copying functionalities are essential for a multifunction printer. Look for features like automatic document feeders (ADF) for efficient batch scanning and copying, as well as high-resolution scanning capabilities for detailed document reproduction.
- Operating Costs: Consider the cost of consumables such as toner cartridges and drum units, as these can impact the overall budget in the long run. Printers with lower page costs and longer-lasting cartridges can provide better value over time.
- User-Friendly Interface: A printer with an intuitive control panel and easy-to-navigate menus can enhance user experience and efficiency. Touchscreen displays and clear instructions can make it easier to access various functions without confusion.
- Duplex Printing: Automatic duplex printing saves time and paper by allowing printers to print on both sides of the page without manual intervention. This feature is particularly beneficial for high-volume printing tasks and is an environmentally friendly option.
- Size and Design: The physical dimensions and design of the printer should fit well within your workspace. Compact models are ideal for small offices, while larger units may be necessary for heavy-duty tasks but could take up more room.
How Does Print Quality Impact Your Experience with a Multifunction Laser Printer?
- Text Clarity: High-quality text printing results in sharp, well-defined letters, making documents easy to read. This is particularly important for professional correspondence or reports, where clarity can impact the document’s effectiveness.
- Image Resolution: The ability to print high-resolution images affects the visual appeal of documents, brochures, and presentations. Printers that excel in image quality can reproduce photos and graphics with accurate colors and details, enhancing the overall presentation.
- Color Accuracy: For multifunction laser printers that handle color printing, accurate color reproduction is crucial. This ensures that printed materials reflect the intended colors, which is vital for marketing materials and any graphics where precision is key.
- Consistency: A printer that provides consistent print quality across different jobs builds trust in its reliability. Variability in print quality can lead to frustration and may require additional adjustments or reprints, impacting productivity.
- Speed vs. Quality Balance: The best multifunction laser printers maintain a balance between speed and print quality. Users often seek devices that can deliver high-quality prints efficiently, minimizing waiting time while still achieving desired results.
- Durability of Prints: The longevity of printed materials is affected by print quality, including resistance to smudging or fading. High-quality prints can withstand handling and environmental factors, ensuring that important documents retain their integrity over time.
Why Is Print Speed a Key Consideration for Different Users?
Print speed is an essential factor to consider when selecting a multifunction laser printer, as it can significantly impact productivity and user experience across various settings. Different users have distinct needs, and understanding these can help in making an informed choice.
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Office Environments: In a busy office, a printer with a higher print speed (measured in pages per minute, or PPM) is vital for handling large volumes of documents. This ensures tasks are completed efficiently, preventing bottlenecks in workflows.
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Home Users: For home users, print speed is still important but may be less critical compared to features like scanning and copying. However, if printing school projects or work documents regularly, a moderate speed can reduce waiting time.
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Creative Professionals: Graphic designers and photographers may prioritize print quality over speed, but prompt delivery of proofs or drafts remains crucial. A balance of quality output and reasonable speed is often sought.
In all cases, understanding the required print speed helps select the right multifunction printer that meets specific demands, ensuring efficiency without compromising on quality.
What Connectivity Options Should You Prioritize in a Multifunction Laser Printer?
When selecting the best multifunction laser printer, it’s essential to consider various connectivity options for optimal performance and versatility.
- USB Connectivity: This is a standard option that allows direct connection to a computer. It’s reliable for single-user environments where the printer will be connected to a specific device, ensuring fast data transfer and minimal latency.
- Wi-Fi Connectivity: Wireless printing is increasingly important, enabling multiple devices to connect without physical cables. This option allows users to print from laptops, smartphones, and tablets from anywhere within the network range, enhancing convenience and flexibility.
- Ethernet Connectivity: Ideal for office settings, Ethernet connections provide a stable and secure network option for shared printers. This wired connection supports high-speed printing and is less prone to interference, making it suitable for heavy workloads.
- Mobile Printing Support: Features like Apple AirPrint, Google Cloud Print, or specific manufacturer apps allow direct printing from mobile devices. This functionality caters to users who require on-the-go printing without the need for a computer, increasing accessibility.
- SD Card and USB Direct Print: Some multifunction printers include slots for SD cards or USB drives, allowing users to print documents directly from these storage devices. This feature is particularly useful for photographers or users who need to print without accessing a computer.
- Bluetooth Connectivity: Although less common, Bluetooth can be beneficial for quick printing from mobile devices without needing a Wi-Fi connection. It provides a seamless way to print directly from smartphones or tablets, especially in environments where Wi-Fi might not be available.
How Do the Best Multifunction Laser Printers Compare to One Another?
| Feature | Printer A | Printer B | Printer C |
|---|---|---|---|
| Price | $200 – Cost-effective for home use | $350 – Mid-range for small offices | $500 – High-end for heavy-duty tasks |
| Print Speed | 30 pages/min – Suitable for personal use | 40 pages/min – Good for moderate workloads | 50 pages/min – Ideal for high-volume printing |
| Features | Print, Scan, Copy – Basic functionalities | Print, Scan, Copy, Fax – Versatile options | Print, Scan, Copy, Fax, Duplex – Comprehensive features |
| Connectivity | USB, Wi-Fi | USB, Wi-Fi, Ethernet | USB, Wi-Fi, Ethernet, NFC |
| Monthly Duty Cycle | 10,000 pages | 30,000 pages | 50,000 pages |
| Warranty | 1 year | 1 year | 2 years |
| Dimensions (W x H x D) | 18 x 14 x 18 inches | 20 x 16 x 20 inches | 22 x 18 x 22 inches |
| Weight | 30 lbs | 40 lbs | 50 lbs |
| Energy Efficiency Rating | Energy Star certified | Energy Star certified | Energy Star certified |
What Are the Advantages of Using Multifunction Laser Printers Over Other Types?
The advantages of using multifunction laser printers over other types include speed, efficiency, cost-effectiveness, and high-quality output.
- Speed: Multifunction laser printers are known for their rapid printing capabilities, often producing pages at a rate of 20 to 100 pages per minute. This high speed is particularly beneficial in busy office environments where time is of the essence.
- Efficiency: These printers combine multiple functions such as printing, scanning, copying, and faxing in one device, saving both space and resources. By having all these functions in a single machine, users can streamline their workflow and reduce the need for multiple devices.
- Cost-effectiveness: While the initial investment might be higher, multifunction laser printers tend to have lower long-term operating costs due to their efficient toner usage and faster print speeds. Additionally, they often require less maintenance compared to inkjet printers, leading to further savings over time.
- High-quality output: Laser printers are renowned for producing sharp and clear text, making them ideal for professional documents and presentations. The quality of printed materials is consistent, ensuring that users can rely on the printer for high-stakes printing tasks.
- Durability: Multifunction laser printers are built to handle high-volume printing tasks over extended periods without frequent breakdowns. This durability makes them suitable for environments that demand heavy use, such as corporate offices or schools.
- Lower environmental impact: Laser printers typically use less energy than inkjet models, especially in standby mode, thereby reducing their carbon footprint. Additionally, many laser printers come with energy-saving features, contributing to a more sustainable printing solution.
How Can You Ensure Longevity and Reliability in a Multifunction Laser Printer?
To ensure longevity and reliability in a multifunction laser printer, consider the following factors:
- Quality of Build: A well-constructed printer using high-grade materials is essential for durability.
- Regular Maintenance: Consistent upkeep, such as cleaning and replacing consumables, greatly affects the printer’s lifespan.
- Usage Patterns: Understanding and adhering to the recommended usage limits of the printer can prevent overloading.
- Brand Reputation: Opting for printers from established brands that are known for reliability can lead to better long-term performance.
- Warranty and Support: A good warranty and access to customer support play a crucial role in addressing issues promptly.
Quality of Build: A well-constructed printer using high-grade materials is essential for durability. Look for models that have solid frames and components designed to withstand the rigors of daily operation, as these will typically perform better over time.
Regular Maintenance: Consistent upkeep, such as cleaning and replacing consumables, greatly affects the printer’s lifespan. Regularly checking for dust buildup, replacing toner cartridges, and cleaning the printer’s interior can help maintain optimal performance and prevent mechanical failures.
Usage Patterns: Understanding and adhering to the recommended usage limits of the printer can prevent overloading. Avoiding excessive printing beyond the manufacturer’s specifications can help reduce wear and tear on the printer’s components, ensuring it remains reliable for longer.
Brand Reputation: Opting for printers from established brands that are known for reliability can lead to better long-term performance. Brands with a history of quality and customer satisfaction often invest in research and development, resulting in more dependable products.
Warranty and Support: A good warranty and access to customer support play a crucial role in addressing issues promptly. Choosing a printer with a comprehensive warranty can provide peace of mind, as it protects against unexpected failures and allows for repairs or replacements if needed.
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