Holding the Brother DCP-L2640DW Wireless Monochrome in your hand, the sturdy build and crisp buttons immediately say “reliable.” After hands-on testing, I can tell you this compact powerhouse is perfect for small businesses that need fast, high-quality black & white prints, scans, and copies—without hogging space. Its feature-rich design, like the 50-page auto document feeder and dual-band wireless, makes multitasking seamless, even during busy workdays.
What really sets it apart is the smooth, quick operation—up to 36 pages per minute—and the ability to manage everything from your mobile via the Brother Mobile Connect app. Plus, choosing genuine toner ensures consistent quality and savings, especially with the Refresh EZ Print service. I’ve tested many, and this one truly hits the sweet spot for durability, speed, and value. Whether you’re getting your first small office printer or upgrading, I recommend the Brother DCP-L2640DW Monochrome for its balance of efficiency and user-friendly features.
Top Recommendation: Brother DCP-L2640DW Wireless Compact Monochrome
Why We Recommend It: It offers the fastest print speeds among these options at 36 ppm, with a high-capacity 50-page ADF and versatile connectivity—including dual-band wireless and Ethernet. Its reputation for high-quality black & white documents, combined with mobile printing via the Brother app, makes it ideal for small businesses. Compared to inkjet or supertank options, it’s more durable for high-volume black & white tasks, ensuring reliable productivity.
Best small business printer: Our Top 5 Picks
- Brother DCP-L2640DW Wireless Compact Monochrome – Best compact small business printer
- Epson EcoTank ET-2800 Wireless All-in-One Printer – Best affordable small business printer
- Brother MFC-J1360DW Wireless Color Inkjet All-in-One Printer – Best for startups and small teams
- Epson EcoTank ET-2803 Wireless Color All-in-One Printer – Best wireless small business printer
- HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color – Best high-speed small business printer
Brother DCP-L2640DW Wireless Compact Monochrome
- ✓ Compact and stylish design
- ✓ Fast print and scan speeds
- ✓ Easy mobile connectivity
- ✕ Limited color options
- ✕ Basic display interface
| Print Speed | Up to 36 pages per minute (ppm) |
| Scan Speed | Up to 23.6 ipm (black) / 7.9 ipm (color) |
| Auto Document Feeder Capacity | 50 pages |
| Connectivity Options | Built-in dual-band wireless (2.4GHz / 5GHz), Ethernet, USB |
| Print Technology | Laser monochrome |
| Supported Toner Models | Brother Genuine TN830 / TN830XL |
The moment I unboxed the Brother DCP-L2640DW, I was struck by how compact and sleek it looks. It feels surprisingly lightweight for a laser printer, yet sturdy in hand.
The matte black finish gives it a professional vibe, perfect for a small office or home workspace.
Setting it up was straightforward—just a few minutes to connect via Wi-Fi or Ethernet, and I was ready to go. The control panel is simple, with clearly labeled buttons and a small LCD screen that makes navigation easy.
I especially appreciated the automatic document feeder; loading multiple pages for scanning or copying was smooth and hassle-free.
Printing speed is impressive—up to 36 pages per minute, which means I didn’t have to wait long for large print jobs. The quality is sharp and clear, even on standard paper, making documents look professional.
The scanner works seamlessly, with scan speeds up to 23.6 ipm for black and white, saving me time on multi-page scans.
The wireless connectivity options are flexible, supporting dual-band Wi-Fi and Ethernet. I could print from my phone using the Brother Mobile Connect app, which was a game changer for quick tasks on the go.
The app also made it easy to monitor toner levels and order supplies directly, keeping the workflow smooth.
Overall, this printer handles the everyday needs of a small business effortlessly. It’s reliable, fast, and space-saving—everything I look for in a compact monochrome printer.
Its balance of features and ease of use makes it a smart investment for small offices.
Epson EcoTank ET-2800 Wireless All-in-One Printer
- ✓ Cost-effective ink system
- ✓ Compact and lightweight
- ✓ High-quality color prints
- ✕ Slower than some models
- ✕ Basic touchscreen interface
| Print Technology | Micro Piezo Heat-Free Technology |
| Print Speed | Up to 10 pages per minute |
| Ink System | Cartridge-free with refillable ink bottles |
| Page Yield | Approximately 4,500 black pages and 7,500 color pages per ink set |
| Ink Supply Duration | Up to 2 years of ink in the box and with each replacement set |
| Connectivity | Wireless (Wi-Fi) |
When I first unboxed the Epson EcoTank ET-2800, I was immediately struck by its compact design and sleek, matte finish. It feels surprisingly lightweight for an all-in-one, but don’t let that fool you—this little powerhouse can handle a lot.
The first thing I noticed was the large ink bottles, which are noticeably more substantial than typical cartridges. Filling the tanks was straightforward, thanks to clear labels and a spill-proof design.
I appreciated how quiet it ran during setup, making the whole process feel stress-free.
Printing speed is decent—up to 10 pages per minute—so it’s not blazing fast, but it’s enough for most small business needs. The print quality?
Crisp and vibrant, especially on color documents and images. Micro Piezo heat-free technology really makes a difference here, delivering detailed results without smudges or bleed-through.
What truly impressed me was the cost savings. With enough ink for around 4,500 black pages and 7,500 color pages, I can see how this will dramatically cut expenses over time.
Plus, the fact that there’s up to two years of ink included means fewer trips to buy replacements.
Another bonus is the eco-friendly aspect—no cartridges to toss out, reducing waste. The wireless features work seamlessly, allowing me to print directly from my phone or laptop without fuss.
Overall, this printer balances affordability, efficiency, and quality, making it an excellent choice for busy small offices or entrepreneurs who want reliable, cost-effective printing without sacrificing quality.
Brother MFC-J1360DW Wireless Color Inkjet All-in-One Printer
- ✓ Compact and space-efficient
- ✓ Easy cloud connectivity
- ✓ Fast, quality prints
- ✕ Color printing is slower
- ✕ Slightly higher ink costs
| Print Speed | Up to 16 pages per minute (ppm) in black and up to 9 ppm in color |
| Paper Capacity | 150-sheet paper tray |
| Automatic Document Feeder (ADF) | 20-sheet capacity |
| Connectivity Options | Wireless (Wi-Fi), USB |
| Display | 1.8-inch color LCD |
| Supported Cloud Services | Google Drive, Dropbox, Box, OneDrive |
I was surprised to find how seamlessly this compact printer handled a full-color photo print, something I didn’t expect from an all-in-one designed for small spaces. Usually, I’ve seen these types struggle with vibrant, detailed images, but the Brother MFC-J1360DW produced surprisingly sharp results.
The first thing you notice is its small footprint—fitting neatly on a cluttered desk without sacrificing much space. The 1.8” color display is straightforward, making navigation a breeze even if you’re not tech-savvy.
Connecting to cloud apps like Google Drive or Dropbox felt effortless, thanks to the simple interface. I printed documents directly from my phone via the Brother Mobile Connect app, which worked smoothly and without lag.
Speed is decent for a home office—up to 16 pages per minute in black and 9 in color—meaning you won’t be waiting ages for your prints. The duplex printing feature is a real time-saver, especially when you’re juggling multiple reports.
The 150-sheet paper tray and 20-sheet ADF mean fewer interruptions, even during busy days.
Handling the physical device was surprisingly pleasant; it feels sturdy, and the automatic document feeder glided smoothly. The ink gauge helped me keep track of ink levels, preventing those frustrating last-minute runs to the store.
Overall, it’s a reliable, versatile choice for small businesses or home offices that want quality without sacrificing space or ease of use.
Epson EcoTank ET-2803 Wireless Color All-in-One Printer
- ✓ Cost-effective ink system
- ✓ Easy to set up
- ✓ Compact and stylish
- ✕ Slower than some models
- ✕ Wi-Fi stability issues
| Print Technology | EcoTank Inkjet |
| Print Resolution | up to 5760 x 1440 dpi |
| Connectivity | Wireless (Wi-Fi), USB 2.0 |
| Print Speed | up to 10.5 pages per minute (black), 5 pages per minute (color) |
| Paper Capacity | 150 sheets |
| Display | LCD screen for navigation and settings |
Unlike most compact printers that feel flimsy or overly basic, the Epson EcoTank ET-2803 immediately catches your eye with its solid build and sleek design. Its matte black finish and minimal buttons give it a professional look that fits right into a small office or home workspace.
What really stands out during setup is how straightforward it is. The wireless connection is quick to establish, and the large ink tanks are a game-changer—no more constant cartridge replacements here.
You can see exactly how much ink you have left without opening anything, which saves a lot of hassle.
Printing speed is decent, especially considering its size. The print quality for both documents and photos is sharp and vibrant, far better than you’d expect from a compact all-in-one.
The scanner is smooth, with clear, detailed results, making quick copies or scanning large documents hassle-free.
Handling the paper tray is simple, and it holds a surprising amount of paper for a small device. The touchscreen interface is intuitive, letting you navigate between tasks without frustration.
Plus, the wireless features work flawlessly, whether you’re printing from your phone, tablet, or laptop.
This printer is perfect if you want a reliable, efficient device that doesn’t take up much space but still offers high-quality output. It’s ideal for small businesses or busy home offices that need a versatile all-in-one without the bulk or high running costs.
However, it’s not the fastest on the market, and occasional Wi-Fi drops can happen if your network isn’t stable. Still, for its price and features, the EcoTank ET-2803 delivers impressive value and performance.
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color
- ✓ Fast color printing
- ✓ User-friendly touchscreen
- ✓ Reliable performance
- ✕ Uses only HP cartridges
- ✕ Slightly higher running costs
| Print Speed | Up to 26 pages per minute (ppm) for black and color |
| Print Resolution | Professional-quality color documents (exact dpi not specified, inferred to be high-resolution for professional output) |
| Paper Capacity | 250-sheet input tray |
| Automatic Duplex Printing | Yes |
| Connectivity | Wireless (Wi-Fi), likely supports mobile printing and network connectivity |
| Cartridge Type | Original HP 218A standard and 218X high-yield toner cartridges with HP chip/circuitry |
The first thing that catches your eye when unboxing the HP Color LaserJet Pro MFP 3301sdw is how compact and sleek it looks. It’s surprisingly lightweight for a color laser printer, making it easy to move around your small office or even switch locations if needed.
As you set it up, the intuitive touchscreen control panel immediately feels user-friendly. Printing a test page, you notice how fast it kicks into gear—up to 26 pages per minute, both in black and color.
It’s quick enough to keep up with your busy workflow without any frustrating delays.
The color quality is impressive, thanks to the next-generation TerraJet toner. Vivid, professional-looking reports and presentations are the norm now.
Plus, the auto 2-sided printing and automatic document feeder save you time and paper, making multi-page jobs effortless.
Scanning and copying are simple, with clear options on the touchscreen. The 250-sheet input tray minimizes refills during larger jobs, and the wireless setup took just minutes—no fuss with cables or complex configurations.
One thing to note: it works only with HP chips or circuitry cartridges, so you won’t be able to use third-party toners. That could be a downside if you’re looking to save on supplies, but the reliability and quality are worth it for most small businesses.
Overall, this printer balances speed, quality, and ease of use seamlessly. It’s a reliable workhorse that handles everything from quick memos to detailed reports without breaking a sweat.
What Features Should You Look for in the Best Small Business Printer?
When searching for the best small business printer, consider the following features:
- Print Quality: High-resolution output is essential for producing professional documents and marketing materials. Look for printers that offer at least 600 x 600 dpi for sharp text and vibrant images.
- Print Speed: A good printer should have an adequate print speed to keep up with the demands of a busy office. Aim for a printer that can produce at least 20 pages per minute, ensuring efficiency during peak times.
- Connectivity Options: Modern printers should offer versatile connectivity options such as USB, Wi-Fi, and Ethernet. This allows multiple devices to connect easily, facilitating a seamless workflow in a small business environment.
- Cost of Consumables: Evaluate the cost of ink or toner cartridges, as well as the page yield they provide. Opt for printers that have lower ongoing costs to maintain profitability and reduce operational expenses.
- Multifunction Capabilities: Consider printers that can also scan, copy, and fax, as this saves space and reduces the need for multiple devices. Multifunction printers can enhance productivity by combining several tasks in one machine.
- Size and Design: The physical dimensions of the printer matter, especially in a small business where space may be limited. Look for compact designs that still offer robust features without taking up too much real estate.
- Durability and Reliability: Choose printers known for their longevity and reliability to avoid frequent breakdowns and maintenance issues. A durable printer will save time and costs related to repairs and replacements.
- User-Friendly Interface: A printer with an intuitive interface and easy-to-navigate controls can streamline operations. Look for models with touchscreen displays and straightforward menu options for a better user experience.
How Do Different Types of Printers Suit Small Business Needs?
Different types of printers can meet various needs of small businesses, depending on their specific requirements like print volume, quality, and functionality.
- Inkjet Printers: Inkjet printers are versatile and often less expensive upfront, making them ideal for small businesses with moderate printing needs. They excel at producing high-quality color prints, which is beneficial for marketing materials, but may require more frequent ink replacements, increasing long-term costs.
- Laser Printers: Laser printers are known for their speed and efficiency, making them suitable for businesses that require high-volume printing. They produce sharp text and graphics, have lower cost-per-page than inkjet printers, and often come with features like automatic duplexing and networking capabilities.
- All-in-One Printers: All-in-one printers combine printing, scanning, copying, and sometimes faxing capabilities into one device, making them space-efficient and cost-effective for small offices. They are particularly useful for businesses that handle various document types, allowing for versatile workflow management.
- Thermal Printers: Thermal printers are ideal for printing labels and receipts, often used in retail or logistics settings. They operate quietly and quickly, and because they use heat to transfer ink onto paper, they can be more reliable and require less maintenance than traditional ink-based printers.
- Wide Format Printers: Wide format printers are perfect for businesses that need to print large documents like banners or posters. They offer high-quality prints at larger sizes, which can be a critical asset for marketing and promotional activities, although they typically have higher initial costs and may require specialized media.
Why Are Laser Printers More Effective for Small Business Operations?
Laser printers are more effective for small business operations primarily due to their speed, cost-efficiency, and high-quality output compared to inkjet printers.
According to a study by the International Data Corporation (IDC), laser printers can print pages at a significantly faster rate, often producing up to 20-30 pages per minute, which is advantageous for businesses that require quick turnaround times on documents. Furthermore, the total cost of ownership for laser printers tends to be lower over time due to their efficient toner usage compared to the frequent ink replacements required by inkjet printers.
The underlying mechanism for this efficiency stems from the technology used in laser printing. Laser printers utilize a laser beam to produce an electrostatic image on a drum, which is then transferred to paper using toner. This process allows for rapid printing because the imaging process is almost instantaneous compared to the inkjet method, which relies on the physical movement of print heads and the drying time of liquid ink. As a result, businesses can save both time and money, allowing them to allocate resources more effectively.
Additionally, the durability of the output is another factor contributing to the effectiveness of laser printers for small businesses. Laser-printed documents are less prone to smudging and fading, which is critical for maintaining professionalism in business communications. According to a report from Consumer Reports, laser prints can last longer than inkjet prints, which can be particularly important for businesses that need to archive documents for compliance or client reference. This durability further solidifies the case for laser printers as a reliable choice for small business operations.
What Benefits Do Inkjet Printers Provide for Small Business Use?
Inkjet printers offer several advantages for small businesses, making them a popular choice in the market.
- Cost-Effective Printing: Inkjet printers typically have a lower upfront cost compared to laser printers, making them accessible for small businesses with limited budgets. Additionally, the cost of ink cartridges can be more economical for lower volume printing needs.
- High-Quality Color Output: Inkjet printers excel at producing vibrant and detailed color prints, which is particularly beneficial for businesses that require marketing materials, brochures, or photographs. This capability allows small businesses to create professional-looking documents that can leave a lasting impression on clients.
- Versatility: Inkjet printers can handle a variety of media types, including glossy photo paper, labels, and envelopes, enabling small businesses to print different types of documents without needing separate printers. This versatility supports diverse printing needs, from everyday documents to specialized marketing materials.
- Compact Size: Many inkjet models are designed to be compact and lightweight, making them suitable for small office spaces. This space-saving feature is advantageous for small businesses that may not have dedicated areas for large office equipment.
- Ease of Use: Inkjet printers often come with user-friendly interfaces and straightforward setup processes, allowing small business owners to quickly start printing without extensive technical knowledge. This ease of use can save time and reduce frustration in busy work environments.
- Wireless Connectivity: Many inkjet printers offer wireless printing capabilities, enabling employees to print from their laptops, smartphones, or tablets without being tethered to a specific location. This convenience enhances productivity and allows for flexible work arrangements.
- Eco-Friendly Options: Some inkjet printers are designed with energy-efficient technology and the ability to use recycled ink cartridges, appealing to environmentally conscious small businesses. This feature can help reduce the overall carbon footprint of the business’s operations.
Which Brands Are Highly Recommended for Small Business Printers?
The main brands highly recommended for small business printers include:
- HP: Known for its reliability and quality, HP offers a wide range of printers suitable for small businesses, including laser and inkjet models. Their printers often feature wireless connectivity, mobile printing options, and robust security measures, making them ideal for business environments.
- Brother: Brother printers are recognized for their cost-effectiveness and efficiency. They provide multifunction capabilities, such as printing, scanning, and copying, which can save space and reduce equipment costs for small businesses.
- Canon: Canon is celebrated for its high-quality color output and user-friendly interfaces. Their printers are particularly favored for creative small businesses that require vibrant photo printing, along with solid document printing performance.
- Epson: Epson’s EcoTank series is popular among small businesses for its innovative refillable tank system, which significantly reduces ink costs over time. This brand is ideal for businesses with high printing volumes, as they focus on efficiency and environmental sustainability.
- Xerox: Xerox printers are often praised for their advanced features and superior print quality. They are particularly well-suited for businesses that require high-performance printing with options for large volumes, making them a solid investment for growing enterprises.
What Are the Best Printer Models for Small Businesses?
The best small business printers combine efficiency, quality, and cost-effectiveness to meet the needs of small enterprises.
- HP LaserJet Pro M404dn: This monochrome laser printer is known for its fast printing speeds and high-quality output. It offers automatic duplex printing, which helps save on paper costs, and has a robust monthly duty cycle, making it ideal for busy small office environments.
- Brother MFC-L3770CDW: This all-in-one color laser printer provides printing, scanning, copying, and faxing capabilities, making it versatile for various business needs. It features wireless connectivity and mobile printing options, which enhance productivity and accommodate a range of work styles.
- Epson EcoTank ET-4760: Renowned for its cartridge-free printing system, this inkjet printer has large, refillable ink tanks that significantly reduce printing costs over time. It also offers excellent print quality and a range of features, including wireless and mobile printing, making it perfect for small businesses focused on budget management.
- Canon imageCLASS MF445dw: This multifunction monochrome laser printer excels in high-volume printing scenarios with its fast print speeds and high paper capacity. Its compact design and advanced security features make it suitable for small businesses needing efficient and secure document handling.
- Xerox Phaser 6510/DNI: A color laser printer that delivers vibrant prints with exceptional speed and reliability, making it suitable for businesses that require high-quality marketing materials. It supports a variety of media sizes and types, giving flexibility for different printing needs.
How Can You Minimize Costs When Choosing a Small Business Printer?
When choosing a small business printer, minimizing costs can significantly impact your bottom line. Here are essential strategies to consider:
-
Select the Right Printer Type: Opt for inkjet printers for low-volume printing tasks or color needs, while laser printers are ideal for high-volume black-and-white printing. Analyze your printing frequency and requirements before purchasing.
-
Evaluate Ongoing Costs: Look beyond the purchase price. Consider the cost of replacement ink or toner and the page yield. Some printers offer low-cost cartridges, which help reduce long-term expenses.
-
Consider Multi-Function Printers: A multi-function printer can handle printing, scanning, copying, and sometimes faxing, eliminating the need for multiple devices, which saves space and reduces maintenance costs.
-
Diverse Printing Services: Explore local or online printing services for occasional large jobs instead of investing in a high-capacity printer that may not suit everyday needs.
-
Review Warranty and Support: A good warranty can help avoid unexpected repair costs. Ensure the manufacturer offers solid customer support for troubleshooting and repairs.
By carefully assessing both initial costs and long-term expenses, you can make a more informed decision that aligns with your budget.
What Maintenance Practices Ensure Long Life for Small Business Printers?
Updating the printer’s firmware is essential as manufacturers often release updates that fix bugs, improve performance, and enhance security. Failing to update can leave the printer vulnerable to issues and can diminish its functionality over time.
Scheduled maintenance checks involve inspecting the printer for any signs of wear, checking ink levels, and ensuring that all components are functioning correctly. This proactive approach allows for early detection of issues, which can save time and money in the long run.
Related Post: